Team page headshot photo requirements and size (2026)

Team pages look professional when every headshot matches: the same crop, the same head size, the same background and similar light. That is hard when photos come from different phones on different days. This tool crops each photo to the same 4:5 portrait shape with the head at the same size, gives framing tips rather than pass or fail, and exports matching PNG or JPEG files ready for a website or intranet.

Make and check a Team headshot photo Free checker; files from A$6.99.

Specification

Team page headshot photo specification
Photo size	32 × 40 mm (1.26 × 1.57 in)
Pixels at 300 / 600 dpi	378 × 472 px / 756 × 945 px
Head height (chin to crown)	17–24 mm
Eye line from bottom	not specified
Head width	not specified
Space above the crown	not specified
Background	plain and light
Background editing	allowed as an opt-in
Glasses	allowed
Expression	neutral or a natural closed-mouth smile
Recency	taken in the last 24 months
Print requirements	no printed photo
Digital upload	800×1000 px JPEG (Company website team page); 800×1000 px JPEG, 0–600 KB (Websites and intranets that want a JPEG)
Self-taken photos	accepted
Prints needed	none
Infant rules	eyes open, mouth closed (under 1)
Official source	LinkedIn Help

Can I take it myself? Yes

Yes. No authority sets rules for a profile or CV photo, so anything that looks like you, is sharp and is well framed will do. A photo someone else takes from a couple of metres, at eye level, in soft window light, looks far better than an arm's-length selfie. The tool here gives framing tips rather than pass or fail, and exports the sizes each use expects.

How to take the photo

Agree the background (a plain light wall, or a solid colour applied with the background option) and tell everyone in advance.
Photograph each person in the same spot, at the same distance and height, facing the same window.
Keep head and shoulders in frame, slightly turned body, face to camera, natural expression.
Load each photo here; the head-size control keeps faces the same size across the team.
Export the 800×1000 files and name them consistently for the website.

Why Team headshot photos get rejected

Face too small in a circular crop. Use the head-size control; aim for the head to fill about 60 per cent of the frame.
Busy background competes with the face. Stand in front of a plain wall or use the background option.
Harsh shadows. Face a window; avoid overhead light.
Low resolution on high-DPI screens. Export the 800 px version and let the platform downscale.
Cropped through the top of the head. Leave a little space above the hair; the tool's crown allowance does this.

Infants and children

Not applicable to professional headshots. For a baby's passport photo, use the baby passport pages, which apply each country's infant rules.

What it costs

The Pass (A$12.99, 7 days, six people) suits a small team; the Single (A$6.99) covers one person's headshot in every format.

Team headshot photo FAQ

What aspect ratio do team photos use?

There is no standard; 4:5 portrait and 1:1 square are both common. Pick one and use it for everyone.

How do I make different photos match?

Same background, same light, same crop. The tool's head-size control sets every face to the same size.

Can I add a coloured background?

Yes, for headshots the background option is available.

Do I need a professional photographer?

Not for a consistent result: a good phone, a window and a plain wall go a long way.

Can several people use one licence?

The Pass covers up to six people for seven days.

Are these checked against official rules?

No. Headshots have no rules; the tool gives framing tips.